state government general records retention schedule

These Schedules have been incorporated into the Administrative Regulation 725 KAR 1:061, Records retention schedules; authorized schedules, which was updated most recently in 2015. State Government General Records Retention Schedule - Version 6.2 (August 2021) PDF | Word This records retention schedule authorizes the destruction/transfer of public records documenting common functions and activities of state government agencies, including universities and community and technical colleges. State Government General Records Retention Schedule (SGGRRS) Version 6.1 (June 2020) Page 2 of 155 REVISION HISTORY Version Date of Approval Extent of Revision 1.0 November 1991 General Update 2.0 July 1997 General Update 3.0 Summer 2001 General Update 3.5 April 2005 General Update 4.0 November 2005 General Update The General retention and disposal authority: administrative records identifies common or general administrative records created and maintained by NSW public offices which are required as State archives and provides approval for the destruction of certain other administrative records after minimum retention periods have been met.Includes financial, accounting and personnel records. County Clerk and Superior Court Records Retention Schedule - Version 7.1. While the General Schedule applies to records that are created, used and maintained by staff at all or most state agencies, agency-specific retention schedules apply to records that are created only by a particular state agency, or to records that a state agency is required to retain longer than the approved time period on the General Schedule. 2021 Announces Draft General Records Schedules for Agency Review; AC Memo Announced the release of Transmittal 31; AC 25.2019 is a reminder that records management guidance is available for agencies implementing Executive Order 13875, titled "Evaluating and Improving the Utility of Federal Advisory Committees." If a record cannot be located within a record series in the General Records Retention Schedule or the Agency Specific Records Retent ion Schedule , contact your Archives Records Analyst so that the record may be analyzed and Specific Records Retention Schedules — these schedules are prepared and approved specifically for your agency; your agency's name will appear on these. PDF. This records retention schedule authorizes the destruction/transfer of the public records (including legislative records) of the Legislature and individual legislators. September 2010. County Coroners and Medical Examiners Records Retention Schedule - Version 2.0. It is a policy document that defines an agency's legal and compliance recordkeeping requirements. For further information, contact the Office of the State Registrar. This Schedule covers common records created by all or most state . Word. General Records Schedule GS1-SL for State and Local Government Agencies. Authority This records retention schedule was approved by the Local Records Committee in accordance with RCW 40.14.070 on August 5, 2020. Issued By: North Carolina Department of Natural and Cultural Resources . 1992-1 Records Management (Executive Order) (PDF) A general records retention schedule (no. Specific Records Retention Schedules — these schedules are prepared and approved specifically for your agency; your agency's name will appear on these. December 2019. The purpose of a records retention schedule is to provide a plan for managing government records by giving continuing authority to dispose of records under Minnesota Statutes section 138.17. State Agency Records Disposition Request Forms for developing retention schedules to cover unique records not found in the General Schedule Information about Machine-Implementable GRS Format; AC 22. The schedule was approved in 2004 by the Minnesota Records Disposition Panel. General Record Schedules (GRSs) are a mechanism for systematic retention and disposition of similar types of records across all government units. Publication File: General_Schedule_2016.pdf. This retention schedule, which is approved by the State Records Administrator, provides your only ongoing authority to dispose of records. In 2002, revisions/additions to the general schedules for state agency administrative, personnel, and financial records and general schedules for county records were approved as state regulations. The General Records Retention Schedule contains the listing of common record series used by all local government agencies. Please contact . When a . Download: Word | PDF The Bureau of Records Management places all public records on Records Retention Schedules that list the minimum legal and fiscal time periods they must be retained by state and local governmental and educational agencies. General Retention and Disposition Schedule for New York State Government Records, Effective September 2016. General Records Schedules General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. This approval provides the legal basis for local agencies to apply this schedule to their records management needs. Previous Versions - State Government General Records Retention Schedule State Government General Records Retention Schedule v.6.2 (August 2021) Effective August 4, 2021 to Present; Summary of Changes from Version 6.1 to 6.2; State Government General Records Retention Schedule v.6.1 (August 2020) Effective August 5, 2020 to August 4, 2021 This records retention schedule authorizes the destruction/transfer of public records documenting common functions and activities of state government agencies, including Universities and Community and Technical Colleges. State Government General Records Retention Schedule - Version 6.2 (August 2021) PDF | Word This records retention schedule authorizes the destruction/transfer of public records documenting common functions and activities of state government agencies, including universities and community and technical colleges. The use of these general schedules no longer requires prior approval from the Archives before records are destroyed. For further information, contact the Office of the State Registrar. This records retention schedule authorizes the destruction/transfer of the public records (including legislative records) of the Legislature and individual legislators. County Auditors Records Retention Schedule - Version 5.0. General Records Retention Schedule Prepared by the Local Records Branch Archives and Records Management Division Approved by the State Libraries, Archives, and Records Commission Local Government General Records Retention Schedule This retention schedule may be used by all local governments and their agencies and offices. PDF. General Records Retention and Disposition Schedules. Publication Number: SGS04. These Schedules have been incorporated into the Administrative Regulation 725 KAR 1:061, Records retention schedules; authorized schedules, which was updated most recently in 2015. State Agencies General Records Schedule #124 contains those records common to most state government agencies. General Records Retention Schedules — these schedules are state regulations issued by the State Archives and are published in the Code of Laws of South Carolina 1976, as amended. General records schedules can cover a significant proportion of an agency's record series. The General Schedule List found below are recommended records retention schedules developed by the Ohio Department of Administrative Services (DAS) for general business functions of a government agency. If your agency must meet federal retention requirements, the longer of the two retention periods applies. State law (MCA 2-6-1012) requires executive branch agencies to identify, protect and preserve public records according to official records retention schedules.Sound records and information management practices are fundamental to the efficient and economical operations of any government agency. When a . Word. All of Kentucky's state government personnel should use the General Schedule for State Agencies. County Auditors Records Retention Schedule - Version 5.0. As noted in the introduction, the instruction provided within this schedule reflects the minimum length of time a record series shall be retained by the agency, the Archives, or in certain cases by both. Word. FOR LOCAL GOVERNMENT AGENCIES . Certain agencies can use other general records schedules in conjunction with the The Bureau of Records Management places all public records on Records Retention Schedules that list the minimum legal and fiscal time periods they must be retained by state and local governmental and educational agencies. PDF. Local government agencies should take measures to ensure that the retention and disposition of public records is in accordance with current approved records retention schedules. The schedule is to be used in conjunction with the State Government General Records Retention Schedule (SGGRRS), which authorizes the destruction/transfer of The files below are related policies concerning Records Management. 04-115) for the birth and death records of county (local) registrars is available in PDF on the Minnesota Department of Health's website. 04-115) for the birth and death records of county (local) registrars is available in PDF on the Minnesota Department of Health's website. State agency retention and disposition schedules: All agency records must be scheduled prior to destruction, temporary storage at the State Records Center, or permanent transfer to the State Archives. Publication Number: SGS04. Listed below are some basic procedures to follow when applying this schedule. GENERAL RECORDS SCHEDULE . A general records retention schedule (no. Agencies should email us at recmgmt@nysed.gov A records retention schedule is a document that identifies and describes a state agency's records and the lengths of time that each type of record must be retained. The schedule is to be used in conjunction with the State Government General Records Retention Schedule (SGGRRS), which authorizes the destruction/transfer of County Coroners and Medical Examiners Records Retention Schedule - Version 2.0. Texas state agencies and public universities are required to submit their retention schedules to TSLAC on a timetable established by administrative rule. General Records Schedules. While State Agencies may create their own records retention schedules, they can also adopt any of these general schedules as a retention . County Clerk and Superior Court Records Retention Schedule - Version 7.1. PDF. GRSs eliminate the need for state agencies to develop and seek approval of their own records retention disposition authorizations (RDAs). General Schedule for common administrative, fiscal, and personnel records of all state agencies.Agencies that have not already adopted the General Schedule and wish to do so may complete and submit the General Schedule Adoption Form. can be used by all state and local agencies in determining their records retention requirements. This City General Records Retention Schedule establishes minimum retention periods for city records Information about Machine-Implementable GRS Format; AC 22. An agency implements a records retention schedule in order to ensure that its records are kept as long as legally and operationally required, and that obsolete records are disposed of in a systematic and controlled manner. Working with personnel from the records-creating agency, the Bureau determines these retention periods in conformance with . The retention schedules in the Code of Judicial Administration can be located as follows: Court of Appeals (Section 2-201) Examples include personnel, accounting and general administration. 3. Review the Local Government General Records Retention Schedule and all records used by your locate agency. General Retention and Disposition Schedule for New York State Government Records, Effective September 2016. September 2010. Not all individual records are covered by these General Records Schedules. All of Kentucky's state government personnel should use the General Schedule for State Agencies. This requires that records be appropriately disposed of (for example, destroyed, transferred to the State Archives) when the retention period has been met. The use of these general schedules no longer requires prior approval from the Archives before records are destroyed. Division of Archives and Records . General Records Retention Schedules — these schedules are state regulations issued by the State Archives and are published in the Code of Laws of South Carolina 1976, as amended. unique retention schedules. Description: This publication provides authorizations for state agencies to dispose of common administrative records following a minimum retention period. Retention schedules for judicial bodies are created by the State Supreme Court, although the State Library, Archives, and Public Records works closely with the State Supreme Court on these schedules. Retention Schedule and the Local Government General Records Retention Schedule respectively. Description: This publication provides authorizations for state agencies to dispose of common administrative records following a minimum retention period. General Schedule (PDF) General Records Retention and Disposition Schedule (M210.9) (PDF) Personnel (M505.4) (PDF) Accounting (PDF) Records Management - General. The . Agencies of state government should refer to the General Records Retention Schedules or to their agency-specific Records Retention Schedule (RM3) to determine how long to keep specific public records and how to securely dispose of them. It is to be used in conjunction with the other approved schedules that relate to the unique functions of the agency. In 2002, revisions/additions to the general schedules for state agency administrative, personnel, and financial records and general schedules for county records were approved as state regulations. Texas state agencies and public universities are required to submit their retention schedules to TSLAC on a timetable established by Retention Schedules for Texas State Agencies and Public Universities A records retention schedule is a document that identifies and describes a state agency's records and the lengths of time that each type of record must be retained. December 2019. 2021 Announces Draft General Records Schedules for Agency Review; AC Memo Announced the release of Transmittal 31; AC 25.2019 is a reminder that records management guidance is available for agencies implementing Executive Order 13875, titled "Evaluating and Improving the Utility of Federal Advisory Committees." General Records Schedules set retention requirements for records documenting administrative and program functions common to several or all government agencies. March 1, 2019 Examples include personnel, accounting and general administration. This retention schedule has been approved by the State Libraries, Archives, and Records Commission in accordance with KRS 171.410 - 740. The schedule was approved in 2004 by the Minnesota Records Disposition Panel. Publication File: General_Schedule_2016.pdf. Word. Not all individual records are covered by these General Records Schedules. RECORDS RETENTION AND DISPOSITION SCHEDULE . Government Records Section . 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